Student Fee Collections
Highlights of Major Functions and Features
Reports are a breeze!
Daily Closeout Report
View student purchases by item, sorted by grade with balance due info too.
Prom ticket report with guest name and phone number too.
Inventory Reports show valuation, reorder, and quantity on hand data.
Balance Due Reports & Statements.
Sports Clearance Reports.
Sales Reports of all kinds — who bought what.
Parking Permit Listings.
All reports created using Crystal Reports. Create custom reports of your own.
Blue Bear is ODBC-compliant so it’s easy to extract data any way you want it.
Single, easy-to-learn Work Screen
Making sales or entering debts is intuitive — and fast!
Scan bar codes on student ID, type in number or lookup by name to display data.
View student's past and current purchase history instantly.
Accepts split tender - Cash, checks, credit cards, multiple checks, payments on account.
Processes returns quickly if you need to do a refund — in cash or with a check.
Re-print last receipt or an old receipt — program marks the duplicate receipt with “Copy.”
Calculates "change due" at end of transaction.
Promotional prices on selected items based on date range.
Automatic discounts on selected items for students with a student body card/sticker.
Pull-down menus, easy function key access — Work Screen is touch-screen compatible.
Out-of-stock warning at time of sale.
Enter text descriptions of item sold at time of sale.
Set up Star Hot Keys to make sales even faster.
Speed lines at Fall Registration when you print a receipt every 10-15 seconds.
Tracks makes smart sales
Restrict sale of an item to only seniors or juniors (or any grades).
Restrict sale of an item to a specific quantity (they can only buy one!)
Restrict sale of an item to student who
Gives you important Student/Club information instantly
Student data loaded from your SIS software — can be refreshed as needed.
Mark students with bounced check problems so you CAN’T accept checks.
If a check is returned, Check Lookup makes it easy to find which student gave it to you.
History of student purchases and amounts.
Computerized "Note" section for each student.
Set up your clubs or class accounts so receipting of all funds goes through Tracks.
Customize Tracks for your School
Password protection and user codes guard confidential data.
Print customized banner messages on your receipts.
Sales price can include sales tax or tax can be added on separately.
Item sales amounts automatically go to the GL Account you choose.
Desktop buttons can be customized by each User.
Special Inventory Item Types allow flexibility
Set up a kit to sell the Fall Booster Pack that includes a student body card, yearbook, and lock.
Matrix feature expands inventory options — tracks sizes for PE clothes — like S, M, L, XL.
Vehicle type lets you track license numbers, year, make and color of vehicle.
Equipment type allows you to issue AV equipment, sports equipment or musical instruments and receive it back in when returned.
Fundraiser codes allow you to designate the GL account when you receive the money.
Donation codes automatically prompt for Donor information.
Bar codes and items are easy
Accepts manufacturer's bar code labels and UPC codes.
Generate your own bar codes with BarMaster for students or items.
New products can be added in seconds.
Plus...
Sends receipts to a fast receipt printer. Prints multiple receipt copies for audit trail.
Pops a cash drawer open when you make a sale.
Saves detail on every single transaction.
Iron-clad audit trail — no deletion or changing of receipts allowed.
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